Purchase Order Book at the Purchasing Organization Level – Improving your Purchasing System

Simplify and Power Up Your Purchasing Processes

Purchasing is essential to the success of any business. Effective management can make a huge difference in how a company responds to market demands and manages its costs. With this in mind, EBAL has developed a significant innovation for the SAP-MM system, designed to offer companies greater flexibility and control over their purchasing processes. This enhancement not only simplifies purchasing management but also provides unprecedented visibility, allowing companies to quickly adapt to changes and maximize the efficiency of their operations.

SAP-MM System Enhancement: Order Book

Introduction to the Order Book in SAP-MM

The Order Book is an essential tool within SAP-MM that makes it easier for companies to manage purchases, ensuring the acquisition of products or services from specific suppliers during a given period. Traditionally, this configuration is done at the level of each company location, known as a “Center“.

EBAL Innovation: Expanding Capabilities

EBAL has improved the management of Order Books in SAP by allowing their configuration not only at the Plant level, but also at a higher organizational level, the Purchasing Organization. This improvement means that updates made in the Purchasing Organization are automatically applied to all associated Plants, considerably simplifying the maintenance process.

Key Features of the EBAL Solution

  • Flexible Configuration:

    Possibility of defining Order Books at the Plant or Purchasing Organization level, allowing for more agile management adapted to the needs of the company.

  • Specific Update and Display Tools:

    Developed to manage Order Books directly at the Purchasing Organization level, facilitating centralized and efficient access.

  • Advanced Reporting Options:

    • Multi-level Access: Explore information at both the Plant and Purchasing Organization level, or both simultaneously.
    • Filter by Supplier: Select information based on specific suppliers, for a more targeted analysis.
    • Time Data: View current data or include historical information for a complete perspective.
    • Association with Framework Contracts: Highlights the innovative ability to display information based on whether records are associated with Framework Contracts, allowing for detailed control and monitoring of contractual agreements.

🔍 Did you know?… A Framework Contract is an agreement between a company and a supplier for the purchase of goods or services under predefined terms over a period of time. This type of contract establishes future prices, quantities, and delivery conditions, offering companies the advantage of ensuring stable prices and constant supplies.

 

    • Fixed Suppliers and Registration Status: Offers filtering based on the nature of the supplier (fixed or not) and the status of the registration (locked or not), for more precise data management.

Benefits for Companies: Maximizing Efficiency and Business Intelligence

EBAL’s innovation not only facilitates master data management, but also transforms the exploitation of Order Book information, offering a significant competitive advantage. Companies can now enjoy deeper and more detailed data access and analysis, especially thanks to the ability to perform specific follow-ups such as association to Framework Contracts. This solution significantly improves flexibility, efficiency in purchasing processes and optimizes strategic decision-making based on accurate and up-to-date information. With EBAL, organizations gain a very useful tool to navigate and exploit information more effectively, supporting more informed and strategic purchasing management.